An Event Coordinator's Top Tips For Planning Your Dream Wedding

Meghan is currently the Events Coordinator at a prestigious country club in the local area. She helps plan A LOT of weddings and events and she's darn good at it (see for yourself in the pictures below)! I've known Meg since freshman year of college - we lived on the same floor. We ended up living together junior year and have been the best of friends since. Read on below for her tips for planning your dream wedding!


Hey Guys!

I hope you’re all having a great day! I’m sure you’re wondering what’s going on here so let me fill ya in..

My name is Meghan and I am a good friend of Jenna’s. Jen has asked me to write a little something for you guys on the blog and I have to say I was super excited because I don’t know about you guys, but I have been loving me some Joyfully Jenna (it’s one of the first things that I wake up to in the morning, no lie). 

Anywayyy, just to give you a little background on me- I graduated from the University of Delaware with a degree in hospitality management in 2014 and I have been working at a country club outside of Philly ever since. I started out as just an events intern and eventually worked my way up to being the Events Coordinator for the club. I’m also working on getting my MBA from UD right now too! I think that people sometimes have a misconception of event planners... I get a lot of people saying “Oh, your job must be so fun,” but to be honest, its a lot of hard work and it can be very stressful at times. I work for a pretty prestigious and well-known club in the private club industry and our members have very high standards and expectations. I definitely feel a lot of pressure to make sure that everything is perfect. That’s not to say that it can’t be fun at times, but it’s definitely no walk in the park!

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I definitely wouldn’t qualify myself as an expert on wedding or event planning (I’m still pretty new to it and am learning new things everyday), but I thought that I would give all of you brides-to-be (or any party host really) some advice from my side of the fence. SO, here are my biggest pieces of advice for you guys on your special days:

1. Personalize, personalize, personalize.

The most memorable weddings that I have worked on have been the ones that have those little personal touches. You can have a “theme” without going Pinterest-level over the top (and you all know what I mean). We did a travel “themed” wedding where the place card table was decorated with a cute vintage suitcase and airplane and then each table was named after a destination that the couple had traveled to together. The table “numbers” were photos of the couple in that destination with a little tidbit about their time there. It was really sweet without being over the top and it also gave their guests the chance to learn something about the couple that they may not have already known. Win-win!

2. It’s about you…and guess what? That’s okay!

I think that it’s really Important for brides (and grooms) to remember that this is YOUR day. I often work with brides who are concerned about what their guests (cough cough parents) will/won’t like. What I tell them- make it about you, not them! Your favorite wine is sauvignon blanc but you know you have a lot of chardonnay drinkers coming? Go with the SB! For one night your guests can sacrifice their favorite to drink yours. 

3. Be willing to spend a little more for quality.

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I know, I know, this one is probably not the most popular piece of advice for all of you trying to save a little green, but just hear me out. I have worked with a number of vendors (bands, photographers, florists, etc.) and there is definitely a reason why some are more expensive than others. Think about your photographer for instance- the day will come and go but your wedding pictures will be what you cherish forever. In my opinion, it’s worth it to spend a little more on a reallllly good photographer. 50 years down the road when you're looking through your wedding album with your grandkids, you won’t even remember how much you spent on the pictures, but you will be thanking yourself for picking a really great photographer! Trust me, there are plenty of other ways you can cut corners cost wise. 

4. Don’t forget to smell the roses!

Don’t stress the small stuff (that’s what I’m here for, duh)! I think that it’s hard for couples to let go of the reins when it comes to worrying about all of the small details, and I know it's way easier said than done but it's also really important for you to enjoy your special day! Don’t let yourself worry about whether the flowers are going to get delivered on time or about adhering to the timeline minute-by-minute. I get paid to worry about that stuff! All you should be doing on your big day is sipping on champagne and soaking in the one day when it's actually okay for you to be the center of attention. 

5. HAVE FUN!

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Honestly, if you’re not having fun what even is the point? Your engagement is supposed to be a really special time for you and your fiancé so do your best to enjoy it! You’re only going to be engaged for a short period of time in your life so it’s important for you to take the time to make it memorable. Plan special weekend trips for just the two of you where you can talk about wedding details without having all of the extra people (aka opinions) around. Make your engagement fun for you and your fiancé rather than stressful. 

I hope this was helpful to anyone out there hosting an event in the near future! Remember, the best part about planning events is getting to celebrate special moments with your friends and family so have some fun and keep it stress free!